The quality of the technology used in the conference room is critical to the success of meetings. If people are unable to communicate during meetings due to technical hiccups and hiccups, the overall experience of the group is decreased and productivity is affected. Additionally, a poor meeting experience can result in lower morale among in-office and remote employees alike. The positive side is that the adoption of technology that facilitates boardroom meetings allows organizations to save on costs and reduce stress by increasing productivity and enhancing remote collaboration.
Choosing the best conference room technology for your organization is based on the setting and type of meeting you’re hosting. There are solutions for every venue that range from small huddle spaces to large conference rooms and executive boards. Whatever the size or type of gathering, you’ll need to choose a system that is adaptable, affordable, simple to use, and offers robust support services.
Participants are able to collaborate more easily with flat panels, interactive devices such as digital whiteboards, in comparison to traditional methods. They offer a larger viewing area for more immersive presentations. They also can be used with touch screens or mice to enable hands-free accessibility. Some even have HD cameras that eliminate the fish-eye effect and provide remote viewers with an unobstructed view of the speaker.
Video conferencing tools are becoming increasingly popular in meeting rooms. High-definition video cameras and audio systems can provide more realistic engaging video calls. Meeting participants feel more connected. Many video conferencing tools include document sharing features that eliminate the need for emailing back and forth and empower everyone in the room to collaborate and create documents in real time.
